Application guide

All applications have to be submitted through our online form. You find the application form at the page open calls.

The online form has to be filled out in one session. It cannot be saved and completed on a later date. It will however stay open for filling out as long as the browser window is open.

Below you can find some information on what you need to be aware of before you apply and how you fill in the form.

If you are an international applicant you should also consult this page before you apply. 

Before you apply

Contact a supervisor

Before you apply, you must find a main supervisor. Contact the department where you wish to study and discuss your research interests with a supervisor. A main supervisor must be on at least associate professor level and employed at the Faculty of Health, Aarhus University. A recommendation from your main supervisor is mandatory and has to be a part of your application.

Your PhD project needs to have at least one co-supervisor and no more than three. The co-supervisors cannot be enrolled PhD students themselves.

You can search for relevant AU employees here and read more about supervision here.

The project description

You need to prepare your application including the project description together with you main supervisor and co-supervisor(s) before applying for enrolment.

The project description has to be five pages and in English and should include: Background, hypotheses, materials and methods, research plan, perspectives and should clearly state the applicant’s part in the research. Not included in the five pages are: tables, pictures, front page (if desired), references etc.

Your application will be rejected if your project description is not in English and/or you do not have a recommendation from a main supervisor.

English language skills

During your PhD you will become part of an international network through presentations at conferences abroad and publications in English journals. It is therefore important that you have profound English language skills. To develop your language skills and to accommodate international PhD students, the PhD short courses are taught in English.

It is therefore expected that during your PhD you will master the English language corresponding to CEFR C1-level:
“Can understand a wide range of demanding, longer texts, and recognize implicit meaning. Can express him/herself fluently and spontaneously without much obvious searching for expressions. Can use language flexibly and effectively for social, academic and professional purposes. Can produce clear, well-structured, detailed text on complex subjects, showing controlled use of organizational patterns, connectors and cohesive devices.” (quoted from “Common European Framework of Reference for Languages: Learning, Teaching, Assessment” by Council of Europe).

Applicants must document adequate English skills in one of the following ways:

  • An undergraduate or master’s degree from Denmark or the Nordic countries for which the admission requirement was English B-level or equivalent (applicable from 4 September 2017)
  • An undergraduate or master’s degree with English as the language of instruction (an official diploma where this is stated)
  • TOEFL test with a minimum score of 83 (iBT) or 560 (PBT)
  • IELTS test with a minimum score of 6.5
  • Cambridge CAE (grade A, B or C) or CPE
  • Citizenship from Australia, Canada, Ireland, New Zealand, United Kingdom, United States

How to fill in the online application form

Choose a GP

When you access the application form, you need to choose the appropriate Graduate Programme (GP) – ClinFO (Departments of Clinical Medicine, Forensic Medicine and Dentistry), Biomedicine or Public Health. Choose the GP that reflects the department of your main supervisor.

Language

The application form and all the mandatory forms for attachments (see below) are in English and should be filled out in English. Your CV should also be in English.
There are no requirements in regards to neither font nor type size.

Project previously approved - application for "fellowship, only"

Even though your project has previously been approved, and you want to apply for a fellowship only, you need to choose the option "Both scholarship and enrolment." In the field "additional information" you state that your project has previously been approved and the application number of the previous application.

What are you applying for/the fellowship plan

Here you need to choose whether you are applying for a fully financed fellowship or not.
You can choose both types if you want, i.e. enrolment only and fully financed PhD fellowship. To do so, press the Ctrl+Alt (windows)/cmd ⌘ (Mac) button(s) and click on your desired options.

Strategic criteria

If you apply for a fully financed PhD fellowship, you have to tick of the strategic criteria that your project falls within. You can choose more than one area. To do so, press the Ctrl+Alt (windows)/cmd ⌘ (Mac) button(s) and click on your desired options.

Your project has to fall within at least one of the Faculty of Health’s strategic criteria in order to be considered for a fully financed PhD fellowship.

Abstract and summary

In the application form you will be asked to write an abstract and a summary. Both are meant as brief versions of the project description.

The abstract has to be under 1000 keystrokes in total (1/4 of a page) and the summary has to be under 5000 keystrokes in total (1 page). All keystrokes are included in the 1000/5000 count.

Other information to consider

In addition to the mandatory attachments, you can upload other relevant documents in the upload field "Other information to consider". You can only upload one file - so if you want to include different documents, you need to combine the files into one PDF.

The financial statement is not a mandatory part of the application. If you want to include it (filled out and signed), please upload it under "Other information to consider".

Main supervisor/referee #1

A recommendation from this main supervisor is mandatory. The recommendation should be uploaded under referee #1 in the application form – main supervisor and referee # 1 are the same.

Mandatory attachments

Please note, attachments mentioned in brackets ( ) are not mandatory for all applicants.

Ordinary PhD


Integrated PhD ("kandidat-ph.d.")


*Your CV must include (if applicable):
A complete list of publications with title, journal, publication year and number of pages.
An outline of your research experience, i.e. Research Year, clinical experience etc.
Dissemination; i.e. teaching and oral/poster presentations
An outline of your stay(s) abroad including; purpose, country and time spent abroad.
Organizational skills, e.g. planning, focus and time management.

** Applicants must document adequate English skills – see above under “English language skills”.

*** Only for applicants who have been accepted for an Industrial PhD by the Danish Agency for Science, Technology and Innovation.

**** Only for applicants who plan to have a PhD study programme with fixed periods of leave and/or part time.