Submission

You submit your dissertation in PDF format by sending it to graduateschoolhealth@au.dk stating your name and Graduate Programme in the header.

Before submitting the PhD dissertation, remember to close your PhD plan.

Submitting your dissertation

Please email us two PDF files:

  1. Your PhD dissertation including articles/manuscripts, summaries in Danish and in English and the co-authorship declarations. The PDF file should be OCR-readable (see below)
  2. And these documents:
  • A declaration stating whether the dissertation has previously been assessed, either in the same or in a more or less amended form, with a view to conferral of an academic degree. The declaration needs to be signed by you
  • A statement by your main supervisor that the course of the PhD studies was satisfactory and that the requirements regarding course participation, dissemination and collaborating with external research environments have been met. The statement should be prepared together with the co-supervisors
  • If applicable, a copy of your exemption regarding submission in another language than English
  • If applicable, a discussion of any parts of the dissertation that may be covered by confidentiality

If the dissertation is submitted as a monograph based on research results achieved in collaboration with others, you also need to attach an explanation that describes the scope of this collaboration. The explanation has to be approved and signed by your main supervisor.

Emailing your dissertation as a PDF file

  • Your PhD dissertation should be submitted as an OCR-readable PDF using either Microsoft Word (save as: PDF, choosing: standard) or a free of charge converting program available on the Internet
  • To merge the different documents of your PhD dissertation into one, you can use a free of charge PDF Binder programme available online
  • Make sure that your PhD dissertation does not exceed 40 MB, which is the maximum capacity for the screening software. If the dissertation exceeds 40 MB, you can try to take out the co-authorship declarations and submit them in a separate PDF file.
  • If the file is too large to send by regular mail, please contact us at graduateschoolhealth@au.dk and we will send you a link for an uploading-site
  • The screening software does not support PDF files saved from Microsoft Works (.wps), Apple Pages file types, Spreadsheets (e.g. Excel files), PowerPoint files, LaTex files. Also, PDF files of images or PDF files which do not contain highlight able text (e.g. a "scanned" file) cannot be screened

No changes after submission

After the submission it is not possible to make any changes to your dissertation.

This includes wording, correction of spelling mistakes, replacement of articles in manuscript form with published articles etc. If a correction is necessary in order to understand the meaning of the text you may insert an amendment sheet in the printed version of the dissertation.

The submitted dissertation is the final version.

Printed dissertation

After your defence, you need to submit three copies of the final PhD dissertation – printed, bounded or glued – to the Graduate School of Health.

The address is: the Graduate School of Health, Aarhus University, Katrinebjergvej 89F, building 5132, 8200 Aarhus N. 2, 8200 Aarhus N.

You are personally responsible for the printing costs.

It is not a requirement that your PhD dissertation is printed in book form for the defence - although many choose to bring it to the defence as a book.

Submission of dissertation without prior enrolment

According to the PhD Order the Graduate School of Health can accept a PhD dissertation for assessment without prior enrolment.

This requires that you pay a fee of DKK 30,000 which covers expenses relating to the assessment of the dissertation and the following public oral defense.

The fee should be transferred as soon as your PhD dissertation is accepted for assessment. You will receive an e-mail with payment information.

The following procedure may be employed in connection with submission of a dissertation without prior enrolment:

  • The dissertation should be submitted to us together with a statement explaining how you have conformed to the requirements of a PhD degree programme as stated in the PhD Order, including documented proof of activities listed in the statement.
  • The dissertation should also include a statement written by you clarifying whether the dissertation has previously been submitted to any other institution, and if yes to which.
  • The dissertation will initially undergo a general evaluation by the relevant head of Graduate Programme in order to establish whether the dissertation can be accepted for assessment.
    This includes whether you are considered to have obtained qualifications corresponding to a complete PhD degree programme at the Graduate School of Health.

If the head of the Graduate Programme accept the dissertation for assessment, you will receive information about payment of the fee and an assessment committee should be set up in accordance with our rules and regulations.

Hereafter, the standard procedure for assessment of a PhD dissertation and public defence will be followed.