Leave, extension and absence

On this page you find information about parental leave, holiday rules and sickness absence.

In addition, you can find information about leave, part-time and extension of your PhD programme. Your period of enrolment cannot exceed six years in total.

Maternity/paternity leave

Employed at AU

If you are employed at AU, absence due to maternity/paternity or adoption leave allows the period of employment to be extended for a period that equal to the time you have been absent. 

If your employment expires during your leave, the period of employment can only be extended for a period equal to the time you have been on leave within the original period of employment.

The extension of your employment will take effect when you return from leave.

Please find more information about parental leave on AU’s staff sites

Not employed at AU

If you are going on maternity/paternity leave, you need to notify your workplace.

In order to have your PhD enrolment period extended, you need to inform the PhD administration of your maternity/paternity leave by submitting an application for maternity/paternity leave.

Once we know the start and end dates of your leave, you will receive an email informing you of your new submission date.

Leave and part-time

If you want to take leave from your PhD study, you must complete the form "Application for leave – professional reasons" and send it to graduateschoolhealth@au.dk.

In the application you need to clearly state which professional reason(s) there is behind the wish for leave.

If you want to work part-time, you need to submit the form "Application for part-time" to graduateschoolhealth@au.dk. In the application you need to clearly state the reason behind the wish for part-time.

Please note that your period of enrolment cannot exceed six years in total.

Extension

If you want to apply for an extension, you need to fill out and submit the form "Application for extension" and send it to graduateschoolhealth@au.dk.

It is not possible to extend your PhD degree programme once the assessment committee has been appointed.

In the application you need to clearly state which professional reason(s) there is behind the wish for extension.

Any extension always needs to be financed. The graduate school does not extend PhD scholarships awarded by the graduate school.

Remember, if you during the extension period will be employed at AU, you also need to submit the form "Recommendation for employment as a PhD fellow and/or application for pay supplement".

Please note that your period of enrolment cannot exceed six years in total.

Holiday

When you plan your holiday, remember to clarify with your workplace.

Holidays earned in the calendar year 2016 needs to be taken in the period 1 May 2017 to 30 April 2018.

Want more information?

AU has prepared common guidelines for registering and taking holidays. Read about registration and taking holidays.

You can find the holiday regulations (in Danish only) on the website of the Agency for the Modernisation of Public Administration.

Sickness absence

If you get sick, you should always notify your workplace in accordance to the rules that apply to your department.

In case of long-term sickness absence, you always need to inform the graduate school at graduateschoolhealth@au.dk as soon as possible.

Extension of your PhD study due to long-term sickness absence

If you are off work sick for more than 30 days consecutively you may get an extension of your PhD study. We reserve the right to deny an extension, if the sickness absence is not reported in time.

Employed at AU

If you are employed at AU, we need to be informed about your sickness absence within 21 days after your first sick day. You will only be able to apply for an extension if we are informed of your absence in time to obtain reimbursement (from “Udbetaling Danmark”).

Not employed at AU

If you are not employed at Aarhus University, you have to apply for extension of your PhD study. Use the form "Application for extension of enrolment due to sickness absence, not employed by Aarhus University".