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Presenting your abstract

PhD Day is a mandatory part of the PhD programme at Health. It is expected that all PhD students participate actively in PhD Day at least twice during the enrolment period by submitting an abstract and doing a presentation or acting as co-chair   Absence due to e.g. maternity/paternity leave, sick leave, illness, or studying abroad is of course allowed.  

All PhD students at Health should submit an abstract describing either the results obtained or (for those who have only just started) describing the project. The abstracts will be presented in the abstract book - available in January 2021.

  • First year PhD students, Research Year students and Research Honours Programme students are invited to submit abstracts and do a flash talk.
  • Second year PhD students are requested to submit abstracts and give an e-poster presentation.
  • Third year PhD students are requested to submit an abstract and participate as co-chairs or by giving an oral presentation.

Once you have submitted your abstract, you are automatically signed up for participation in the PhD Day. 

Participation in the PhD Day does not grant ECTS (as of 1 January 2019)

How to submit your abstract

The online submission of abstracts opens on 15 September 2021 and closes on 1 November 2021.  

You submit your abstract via conference manager.

The maximum number of characters for abstracts is 1,700 (including spaces) Not included is the title, your name and affilitation and co-authors.

Please make sure to check the length of your abstract! There is no character count and no warning if you exceed the character limit (extra characters are left out when you submit your abstract). Make sure that your abstract has been approved by the co-authorsThe graduate school does not offer proof-reading of abstracts.

When submitting the abstract you are asked to:

  • Specify your current year in PhD or whether you are a researh year or research honour programme student
  • Choose three keywords that best describe your area of research
  • Only third year PhD students: Choose your preferred role as “co-chair” or “oral”. Please note, oral presentations are limited and are awarded based on abstract assessment.

You must also write the name of your main supervisor, as well as specify which graduate programme (GP) you are enrolled in (GP: BiomedicineGP: ClinFO (Clinical Medicine, Odontology and Forensic Medicine) or GP: Public Health)

Abstract and abstract book

All PhD students at Health should submit an abstract describing either the results obtained or (for those who have only just started) describing the project. 

Even if you have not had any new results within the last year, you are still expected to participate in the PhD Day and to submit an abstract. Do not reuse an old abstract – rephrase it and give it a new title.

Once the abstract book is available (in December), you can find your session and role (flash talk, poster presentation, oral presentation or chair) by searching for your name. When available, you can find the abstract book in the right sidebar.

Flash talk

This year, Research year students, Research honours programme students and first year PhD students are invited to submit an abstract and give a flash talk. 

How to do a flash talk

The flash talk should be in English and should take no more than 2,5 minutes. After your presentation, there will be 2 minutes for questions. The time limit will be strictly enforced by the chairs.

The presentation should be understandable to non-specialists and it is recommended that you limit your presentation to a maximum of four slides. Besides, an initial slide with your name and affiliation and the title of your presentation is allowed (not included in the maximum of four slides).

If you choose to present your Flash talk without slides, you present a slide with the title, your name and number.

Evaluation

Your presentation will be evaluated by the chairs in order to give you feedback. The chairs will among other things consider the following: 

  • Is your talk comprehensible to people outside your research area?
  • Are your slides easy to read and comprehend, and do they support your talk?
  • Are your aims and hypotheses clear?
  • Can you convey the importance and perspectives of your research to the audience?

Poster presentation

This year, second year PhD students are invited to submit an abstract and give an e-poster presentation. 

The posters are divided into groups and each group has one senior chair and one-two co-chairs.  Poster number and poster sessions will be announced on this website during December.

The poster presenter is asked to give a four minutes oral presentation in English followed by two minutes for discussion.

Poster content and poster presentation

The poster should be used as basis for the short oral presentation

The poster should contain the background for the project, the aim of the project, the methods used, the results that have been obtained and the conclusions.

The content of the poster should be understandable without requiring an oral explanation. Avoid large tables of data. Your poster should encourage discussion, not merely present complex methods and results.

A poster presentation should include a) the background and purpose for the study, b) the main findings, and c) a round off with a conclusion and, if possible, future perspectives.

In our "poster script" you find information about poster requirements and how to make a good poster. 

Padlet and e-poster

Your e-poster should be uploaded to a padlet before the session. You will receive an e-mail i December with a link to the padlet where you should upload your e-poster. 

Important: in the subject line please write:

  1. Your number in the line of presentations
  2. Your name
  3. Your abstract title

Please upload your e-poster as pdf or ppf format no later than 17 January. (Just in case, please bring your e-poster on a USB-stick on the day) 

Evaluation

The chairs will be asked to evaluate the poster presentations in order to give you feedback on your presentation. The chairs will, among other things, consider the following: 

  • Intelligibility to someone outside your field
  • Layout (relation between text and illustrations)
  • Clarity (purpose, hypothesis)
  • Logical presentation
  • The stage of the presenter's PhD project will be taken into account

Oral prensentation

 

A selection of the submitted abstracts is chosen for oral presentation. If your abstract is chosen, you will receive a notification from the PhD administration.

The selection of abstracts for oral presentations on PhD Day will be assessed based on the level of adherence to IMRAD structure of the abstract and how clearly the study is communicated in the abstract. IMRAD is an acronym for Introduction, Methods, Results, and Discussion

There are 10 minutes for the presentation in English followed by five minutes for questions and feedback. The presentation should correspond to a presentation given at a conference.

The presentation should be understandable to non-specialists and it is recommended that you limit your presentation to a maximum of ten slides.

Evaluation

Session chairs will evaluate your presentation in order to give you feedback. The chair will, among other things consider the following: 

  • The presentation is comprehensible to people outside the research area
  • Slides are easy to read and comprehend
  • The relationship between presentation and illustrations is obvious
  • Slides support the presentation
  • The purpose of the presentation (hypothesis) is clear
  • The content is presented in a logical sequence (progression)
  • The conclusion is unambiguous

 

Chair and co-chair

Oral session

Two senior chairs and one co-chair (3rd year PhD student) will be assigned to each of the oral sessions. Selected  3rd year PhD students present their work followed by questions from the chairs and other listeners. By the end of a presentation, the chairs are asked to give a short oral feedback. 

Poster session

One senior chair and one-two co-chairs (3rd year PhD students) will be assigned to each of the poster sessions. The PhD students will present their work followed by questions from the chairs and other listeners. By the end of a presentation, the chairs are asked to give a short oral feedback. 

Flash talk session

One senior chair and one-two co-chairs (3rd year PhD students) will be assigned to each of the flash talk sessions. The PhD/research year/ research/ honours programme students will present their work followed by questions from the chais and other listeners. By the end of a presentation, the chairs are asked to give a short oral feedback.