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Application guide: admission outside ordinary calls - grant for a project

To be considered for a PhD, you must meet our requirements for enrolment:

  • You must have a relevant higher education degree. Your educational level will be assessed to determine whether it comply with entry requirements. If you hold a degree other than a Danish Master’s degree, it can be advisable to get your degree assessed by the Danish Agency for Science and Higher Education before you apply
  • You must master the English language corresponding to CEFR C1-level (see below). If you do not meet the requirements, the graduate school administration will reject your application(s).
  • You must comply with the project specific qualification requirements.
  • Please note, if you already have a PhD, your application will not be taken into consideration and will be rejected.   

If you are an international applicant you should also consult this page before you apply. 

English language skills (mandatory)

During your PhD you will become part of an international network through presentations at conferences abroad and publications in English journals. It is therefore important that you have profound English language skills. To develop your language skills and to accommodate international PhD students, the PhD short courses are taught in English.

Required proficiency in English

To have an application processed the applicant must document English language proficiency identical or comparable with an 'English B level' in the Danish upper secondary school ('gymnasium').

If you do not have English B level from the Danish upper secondary school, you must document your English language proficiency by passing one of the below mentioned tests at the levels required (exemptions mentioned below). 

Please upload your test results in the application form. 

If the applicant does not meet the requirements, the graduate school administration will reject the applicant.

TOEFL:

English B – Test result of at least 560 (paper-based) or 83 (internet-based). Aarhus University does not accept the TOEFL ITP test. The Aarhus University TOEFL code is 8935.

IELTS:

English B – IELTS Academic test result of at least 6.5 points.

Please notice that from 01. February 2021 we will accept IELTS Academic test result of at least 6.5 points equivalent of C1 level. 6.5/B2 level will no longer be accepted.  

Cambridge ESOL examinations

English B – Certificate in Advanced English (CAE) (from 2017 only grades A, B or C are accepted) or First Certificate with grade A as a minimum.
Applicants must upload their Confirmation of Entry stating candidate ID number and candidate secret number (which are not stated on the test result itself).

Please upload your test result in the application facility together with your application.

Applicants who are exempted from submitting an English test are:

  • Applicants holding a Nordic/Duborg/International Baccalaureate (from the IB diploma programme)/European Baccalaureate (from the “ScholaEuropaea”) entrance examination with an English level the Danish Agency for higher Education considers comparable to a Danish B/A level in English.
  • Applicants holding an English taught Bachelor’s or a Master's Degree from USA, Canada, Australia, New Zealand, Great Britain, Scotland, or Ireland. The applicant must document that the programme was taught in English.

If you have an undergraduate or master’s degree from Denmark or the Nordic countries for which the admission requirement was English B-level or equivalent, your master’s diploma serves as documentation.  

Required content of your application

Your application should (minimum) consist of:

  • Documentation for compliance with project-specific qualification requirements
  • Exam certificates/diplomas and transcripts
    • It is mandatory for non-Danish applicants to upload diplomas and transcript of records both in original language and in an official English translation.
  • CV
  • Documentation of relevant extracurricular activities (teaching, participation in organizational work and participation in research work)
  • Documentation of language skills (satisfactory TOEFL, IELTS test or ESOL Certification. (If the applicant does not meet the requirements, the graduate school administration will reject the applicant)
  • Personal reasoning for the application for admission to the PhD degree programme (1 standard page), including:
    1. Own competences
    2. Consideration of the specific qualification requirements from the project proposal
  • A project proposal - your own take on how to address the project (max. 5 standard pages)

Submission of application

All applications have to be submitted through our online form.

When there is an advertisement for a project, you find the link to the application system under the relevant project advertisement on the open call page

The online form has to be filled out in one session. It cannot be saved and completed on a later date. It will however stay open for filling out as long as the browser window is open.

Offer of enrolment: project description and initial PhD plan

Project description

Before the enrolment can begin, a project description (5 standard pages) must be completed in collaboration between the candidate and the main supervisor. The final project description needs to be approved by the head of the graduate programme before the enrolment can begin.

The project description is approved by signing a specific form – the form and the project description must be uploaded when the offer of enrolment is accepted. 

Approval of the project description takes place according to the same guidelines as those which apply to project descriptions for the application for enrolment.

Intial PhD plan

Before the enrolment can begin, you need to fill out an initial PhD plan and get it approved by your main supervisor and the head of the graduate programme. The plan must be uploaded when the offer of enrolment is accepted.   

The plan describes the your's (and the main supervisor's) considerations on how to complete the mandatory study elements of the PhD.