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Assessment of application

All applications are evaluated based on the submitted material within the deadline, using the criteria for PhD fellowships.

Assessment criteria

The criteria are elaborated in the guidelines "Criteria for allocation of fellowships and research training supplements" (see right sidebar).

The project (40 percent of the total evaluation)

  • The project description; including the PhD student’s part in designing the project.
  • The standard and volume of the project – is it adequate for a PhD? Is the project appropriate for the enrolment period?
  • The scientific level of the project.
  • The use of varied methods and techniques.
  • How does the project stem from the newest knowledge in the field?
  • Does the project entail supporting evidence of feasibility, e.g. the power (of test)?

The applicant (40 percent of the total evaluation)

  • CV; including:
    • A list of publications (if any) - assessed in comparison to time of active research.
    • Educational background.
    • Grades.
    • Extracurricular activities.
    • Research experience.
  • Motivation.
  • Other qualifications.

The research environment and PhD plan elements (20 percent of the total evaluation)

  • Supervisors; including statement from the main supervisor.
  • Scientific environment.
  • Courses, dissemination and mobility (research stays, stays abroad).
  • International/interdisciplinary collaboration.
  • Collaboration (if any) with a company.

The assessment and the Recruitment Committee

Applications are pre-assessed by the head of the graduate programme (GP) in collaboration with a selected pre-assessor and a member of the Recruitment Committee.

The pre-assessor will assess the proposed project and the member of the Recruitment Committee will assess the applicant’s qualifications. The head of the GP will assess the research environment and the connection between the outlined project and the applicant’s qualifications. On this basis, the head of the GP will draw up a recommendation for the Head of the Graduate School.  

After the pre-assessment, the applications will be discussed at an allocation meeting with the heads of the GPs, the recruitment committee and the Head of the Graduate School.

The final decision regarding both admission and fellowship is made by the Head of Graduate School, and the decision is final. 

See the list of members in the Recruitment Committee.

The recruitment committee and the rules on disqualification

The recruitment committee is subject to the special rules on disqualification as described in Part 2 of the Danish Public Administration Act (Forvaltningsloven).

This means that a member of the assessment committee does not take part in interviews for fully financed PhD fellowships if he/she is a main supervisor, co-supervisor or closely related to an applicant.

Also, a member of the assessment committee does not take part in an allocation meeting if he/she is the main supervisor of an applicant. 

Admission offers

Based on the decision made at the allocation meeting, applicants can be offered one of the following types of enrolment:

  • Enrolment conditional on external funding
  • Enrolment and a Part A scholarship for integrated PhD conditional on external funding
  • Enrolment including a fully financed PhD fellowship
  • Enrolment and a research training supplement, which will be transferred to the department of enrolment, conditional on external funding

An offer of enrolment is valid for a year. For recipients of Part A scholarships for integrated PhD or a fully finaced PhD fellowships, the offer is only valid for six months.

A precondition for enrolment is that you submit a signed financial statement.

If your application is rejected as not qualified, you will receive a substantiated reply to your application.

Interviews and fully financed fellowships

Invitation for interview

Applicants for fully financed fellowships may be invited to an interview.

If invited, the applicant will receive an invitation by email. The interviews will take place at one of Aarhus University’s locations.

If necessary, the interview can be carried out using Skype or video conference.

The interview

Who will participate?
The three Heads of the Graduate Programmes (GPs), the Head of Graduate School and one member from the recruitment committee will participate in the interview.

If the fully financed fellowships are offered within a certain area or with a particular focus, a relevant professional will attend the interview as well.

The structure of the interview
The applicant gets 20 minutes in total at the interview. He/she will be asked to begin the interview with a five minutes presentation of the project using layman’s terms. The interview committee will then ask a series of questions in relation to the project, motivation, career plans, personal qualifications and thoughts about being a researcher.

Feedback from the interview

The decision regarding who will receive the fellowships is always based on an individual, overall assessment, where all the assessment criteria are taken into consideration.

All applicants receive an email reply to their application. If the applicant has participated in an interview, he/she can wish to get personal feedback.