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Extension of enrolment due to Covid-19

As a main supervisor you can apply for an extension of your PhD student's enrolment due to delays directly related to Covid-19, including the physical shutdown of AU. 

On what grounds can I apply for an extension?

You can apply for an extension if your PhD student's project and education has been delayed as a direct consequence of Covid-19, including the periods when AU’s campuses have been shut down.     

An application for extension will not be relevant if the student have worked from home taking online courses, written articles or thesis chapters, and been able to continue with parts of the research and education.   

How do I apply for an extension?

Only main supervisors can apply for an extension due to Covid-19. You apply using the form "Extension of enrolment due to Covid-19". The application must be signed by you with the PhD student as co-signatory. 

As stated in the application form, you must clearly state:

  • What adjustments have been made to the PhD project and plan in order to make up for lost time?
  • What specific periods have the student not been able to work on the project and/or take part in the PhD education's study elements? (courses, research environment change, dissimination/teaching etc.)
  • What study elements have the student completed so far (ECTS, research environment change and dissimination/teaching etc.)?
  • Has the student previously been granted dispensation from study elements (ECTS, research environment change and dissimination/teaching etc.)?

The application will be assessed by the heads of the graduate programmes and will be based on an individual assessment. The head of the graduate school will make the final decision.

You send the application to graduateschoolhealth@au.dk

Please note, the processing time of an application can be up to two months. 

Can I apply for extension without having funding?

Yes, funding is not a prerequisite for applying for an extension. The assessment of an application will be based on a concrete and individual assessment.   

Can I apply for extension more than one time?

Yes, it is possible to apply for an extension more than one time if the situation on the background of which you applied last time has changed.    

Industrial PhD and extension

If you get an application for funding approved by the Innovation Fund Denmark, you apply for an extension of your enrolment period by submitting an application for extension to graduateschoolhealth@au.dk .

An application for extension will be based on an individual assessment by the graduate school.

Please find more information about the process and the application form for extension of enrolment here.