If you need to attend a course on a specific topic not covered by the Graduate School of Health, you are welcome to attend courses offered by external institutions.
All courses not included in the Course Calendar are defined as external courses.
In order to receive ECTS credits for an external course, you must apply the graduate school for approval of the given course.
If you would like to include an external course in your PhD Planner, you must use the form "Apply for approval" to submit the following after you have completed the course:
____________________________________________________________________
You are able to apply for a pre-approval of an external course in the following cases:
If you would like to get an external course pre-approved, you must use the form "Apply for pre-approval" to submit the following prior to course attendance:
Once the graduate school has pre-approved your external course, you are guaranteed ECTS accreditation for the given course.
Re-submit your application for approval after you have completed the external course in order to get the ECTS accreditation (see above). Use the form "Apply for approval".
The graduate school will normally be able to approve courses included in the following categories:
Category | Additional condition for approval |
|---|---|
Courses at PhD level offered by other health science faculties |
|
Courses at PhD level offered by other faculties | Only if the course has direct relevance to the PhD project |
PhD courses completed before enrolment in the PhD programme | Only if the course has direct relevance to the PhD project and is completed no more than two years before enrolment (learn about credit transfer) |
PhD courses taken during a Research Year or in connection with enrolment in the PhD programme |
|
Courses taken in connection with the medical specialist training programme (“Speciallægeuddannelsen”), e.g. A-courses |
|
University courses at a Master's degree level
| Only up to a max of 10 ECTS credits under the following conditions: If the course has been concluded with an exam If the course has not been included in the PhD student's Master's Degree, and If the main supervisor can confirm that the Master's degree course is relevant to the PhD project |
Online based PhD courses
| Only under the following conditions: If the course has been pre-approved* by the graduate school, and If the student has successfully completed the concluding exam/assignment |
Network activities and annual meetings including activities similar to courses | Only under the following conditions:
If activities similar to course activity are included (e.g. workshops, group work, educational sessions etc.)
If the main supervisor can confirm that the activity is relevant to the PhD project
|
| Conferences and congresses | Only under the following conditions (as of 1 May 2018): Find the conditions at the site "About the graduate school courses". You do not need to apply for an approval; simply update your Planner and upload documentation for participation. |
The Graduate School of Health allocates ECTS credits for external courses based on teaching hours, time spent on home assignments, exam etc. Therefore, we ask you to submit a detailed course programme when applying for approval of an external course.
The allocated ECTS value might differ from the ECTS value stated in the external course certificate, since the external institution might use a different calculation model. At the Graduate School of Health, one ECTS credit equals 25 working hours.
There are a few exceptions to the above procedure:
The approval procedure however remains the same.
Upon receiving approval and ECTS credits from the PhD administration for your participation in an external course, you must update your PhD plan in the PhD Planner.
If you need guidance, please see our guide on how to update your PhD Plan.
Your PhD study fee covers only courses offered by the graduate school (available in the Course Calendar). Therefore, you are personally (or via your department, section etc.) responsible for financing your external courses, including transport costs, administration fees and materials.
All PhD students at Health, Aarhus University are able to participate free of charge in courses offered by other partners of the “Open Market Agreement for PhD courses in Denmark” (primarily Danish graduate schools, from e.g. University of Copenhagen, University of Southern Denmark, Aalborg University).
You can find all PhD courses included in the agreement in the national PhD course database.
As a rule of thumb, you are responsible for financing your external courses - both national and international courses.
However, you can apply for financial support in connection with attending external courses abroad, if you attend an external course according to one of the following conditions:
You may submit applications to the graduate school no later than 14 days before attending the course/leaving for your stay abroad.
The graduate school can grant a maximum of DKK 60,000 during your enrolment period. This includes a maximum of DKK 10,000 per month. However, the maximum of DKK 10,000 per month can be exceeded if one of the above conditions are met.
