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FAQ -Corona and PhD

Be aware of travel restrictions. Find rules and guidelines and keep yourself updated at IAS' webpage and coronasmitte.dk (the Governtment's official website)

Research Environment Change

I have received financial support from the Graduate School for a research stay abroad, but my stay has to be postponed. Should I apply for funding again?

You do not need to submit a new application, just send us an e-mail with the new dates for your stay abroad.

Can I go abroad on my research environment change?

The Graduate School is following the current travel guidelines from the Ministry of Foreign Affairs. 
Please find more information regarding trips and stays abroad on the AU Corona-website and stay informed via the Ministry of Foreign Affairs of Denmark’s guidelines for travelling abroad

The decision as to whether an employee may travel to an ‘orange’ country on business is up to the head of the department.

Special circumstances may apply for international PhD students travelling to or from Denmark. Please keep yourself updated on the International Academic Staff Service (IAS) website

Should I come home from my stay abroad?

We want to encourage PhD students abroad to carefully consider their situation. 

Please stay informed at AU’s corona website and via the Ministry of Foreign Affairs of Denmark’s guidelines for travel abroad.

Special circumstances may apply for international PhD students travelling to or from Denmark. Please keep yourself updated on the International Academic Staff Service (IAS) website.

I have prepaid for parts of my stay abroad (a deposit for rent, flight tickets etc.) that cannot be reimbursed.

If you have received financial support from the Graduate School for a research stay abroad,lost deposits and flight tickets will be covered by the Graduate School of Health. 

Please contact the PhD administration via e-mail, graduateschoolhealth@au.dk.


PhD enrolment and employment

Can I get an extension of my PhD?

Your main supervisor can apply for an extension of your PhD if your PhD has been delayed as a direct consequence of Covid-19, including the physical shutdown of AU. Please find more information about the process and the application form for extension of enrolment here.

Joint procedure on AU

AU has decided on a joint procedure for handling the challenges you as a PhD student are facing in relation to completing your PhD project as a direct consequence of COVID-19, including the physical lockdown of AU.

The joint procedure is based on the political agreements on the phased reopening of the country, in addition to the Circular on the agreement on the possibility of extending temporary employment contracts, as a consequence of delays occurring in connection with COVID-19 (in Danish)

The objective of the procedure is to ensure a common point of departure for all PhD students at AU, while at the same time granting the individual graduate school the flexibility to handle the challenges in individual students' PhD projects in the most appropriate way. Please see the joint procedure here.

Your application for extension will be processed on the basis of an individual, specific assessment. The assessment will be carried out by the graduate school management on the basis of the school's guidelines. The graduate school management will make the final decision.   

Industrial PhD and extension

If you get an application for funding approved by the Innovation Fund Denmark, you apply for an extension of your enrolment period by submitting an application for extension to graduateschoolhealth@au.dk .

An application for extension will be based on an individual assessment by the graduate school.

Please find more information about the process and the application form for extension of enrolment here.


Dissertations and PhD defences

My defence is coming up soon. What are my options?

It is now possible to conduct your PhD defence with physical attendance at AU as long as you adhere to the authorities' guidelines regarding Covid-19.

If you choose to conduct your PhD defence partly online, you can find more information about online defence and recommended platforms here.


PhD courses

I have participated on a PhD Course with physical attendance (not online) and have tested positive for COVID-19, what do I do?

If you have participated on a PhD Course with physical attendance (not online) and you have tested positive for COVID-19, it’s important that you:

  1. self-quarantine at home and follow the healthcare authorities’ recommendations. You can only come back to campus after you have been symptom-free for 48 hours.
  2. e-mail the following information to graduateschoolhealth@au.dk (Cc. damian@au.dk):
  • Full Name
  • Course title and/or course no.
  • Date for your participation
  • Date for your positive COVID-19 test

Aarhus University respects and protects the confidentiality of your data.
Read the Danish Health Authority’s brochure for people who test positive for COVID-19.

AU encourages you to use the official contact tracing app smitte|stop, which is designed to support more distant/peripheral contract tracing. The app is available for Android and iOS devices but requires iOS 13.5 or newer on iPhones.

Find more information on the AU website: www.au.dk/corona


Miscellaneous

What will happen to my qualifying exam? (for flexible/integrated PhD enrolled at Nat or Tech)

As far as possible, all exams will be conducted as planned.

Please find more information regarding educational activities on the AU website: https://medarbejdere.au.dk/en/corona/faq-and-chat-for-students/