External courses

If you need to attend a course on a specific topic not covered by the Graduate School of Health, you are welcome to attend courses offered by external institutions. 

All courses not included in the Course Calendar are defined as external courses.

In order to receive ECTS credits for an external course, you must apply the graduate school for approval of the given course.

How to apply for approval of external courses

If you would like to include an external course in your PhD Planner, you must submit the following after you have completed the course:

  1. An application form signed by your main supervisor to confirm that the course is relevant to your PhD project. The application form can be found in the right sidebar
  2. A detailed course programme with precise hour intervals for each course subject
  3. A course diploma

Submit your application to graduateschoolhealth@au.dk.

Pre-approval of external courses

You are able to apply for a pre-approval of an external course in the following cases:

  • If there is doubt about the level or relevance of the course
  • If you are going to attend a course during your longer stay abroad (duration of minimum one month) and wish to apply for financial support.

If you would like to get an external course pre-approved, you must submit the following prior to course attendance:

  1. An application form signed by your main supervisor to confirm that the course is relevant to your PhD project. The application form can be found in the right sidebar
  2. A detailed course description
  3. A draft course programme, if available

Submit your application to graduateschoolhealth@au.dk in due course.

Once the graduate school has pre-approved your external course, you are guaranteed ECTS accreditation for the given course.

Re-submit your application for approval after you have completed the external course in order to get the ECTS accreditation (see above).

Which courses can be accredited?

The graduate school will normally be able to approve courses included in the following categories:

Category

Additional condition for approval

Courses at PhD level offered by other health science faculties

 

Courses at PhD level offered by other faculties

Only if the course has direct relevance to the PhD project

PhD courses completed before enrolment in the PhD programme

Only if the course has direct relevance to the PhD project and is completed no more than two years before enrolment (learn about credit transfer)

PhD courses taken during a Research Year or in connection with enrolment in the PhD programme

 

Courses taken in connection with the medical specialist training programme (“Speciallægeuddannelsen”), e.g. A-courses

 

University courses at a Master's degree level

 

Only up to a max of 10 ECTS credits under the following conditions:

If the course has been concluded with an exam

If the course has not been included in the PhD student's Master's Degree, and

If the main supervisor can confirm that the Master's degree course is relevant to the PhD project

Online based PhD courses

 

Only under the following conditions:

If the course has been pre-approved by the graduate school, and

If the student has successfully completed the concluding exam/assignment

The graduate school will not be able to approve courses/activities included in the following categories:

  • Meetings, conferences, symposia etc.
  • Training courses or workshops exclusively on the fundamental use of a given software/system/device

Allocation of ECTS credits

The Graduate School of Health allocates ECTS credits for external courses based on teaching hours, time spent on home assignments, exam etc. Therefore, we ask you to submit a detailed course programme when applying for approval of an external course.

The allocated ECTS value might differ from the ECTS value stated in the external course certificate, since the external institution might use a different calculation model. At the Graduate School of Health, one ECTS credit equals 25 working hours.

Acknowledgement of ECTS accreditation

There are a few exceptions to the above procedure:

  • We accept ECTS credits for PhD courses taken at health science faculties in Copenhagen (UCPH) and Odense (SDU) without any further assessment.
  • Likewise, we accept ECTS credits for PhD courses taken at other faculties and national universities without further assessment.
  • We also accept ECTS credits for Master’s Degree courses offered by Aarhus University without further assessment.

The approval procedure however remains the same.

Updating your PhD plan

Upon receiving approval and ECTS credits from the PhD administration for your participation in an external course, you must update your PhD plan in the PhD Planner.

If you need guidance, please see our guide on how to update your PhD Plan.

How to finance external courses

Your PhD study fee covers only courses offered by the graduate school (available in the Course Calendar). Therefore, you are personally (or via your department, section etc.) responsible for financing your external courses, including transport costs, administration fees and materials.

Open Market for PhD courses in Denmark

All PhD students at Health, Aarhus University are able to participate free of charge in courses offered by other partners of  the “Open Market Agreement for PhD courses in Denmark” (primarily Danish graduate schools, from e.g. Copenhagen University, University of Southern Denmark, Aalborg University). 

You can find all PhD courses included in the agreement in the national PhD course database.

External courses abroad

You can apply for financial support in connection with attending external courses abroad.

The graduate school can grant a maximum of DKK 60,000 during your enrolment period. This includes a maximum of DKK 10,000 per month.

However, the maximum of DKK 10,000 per month can be exceeded if you attend an external course according to one of the following conditions:

  • Courses offered in a formalised collaboration between the Graduate school of Health and universities abroad. The Graduate School will be able to cover the study fees of these courses, including transport costs and accommodation costs
  • Courses during your longer research stay abroad. The Graduate School will be able to cover costs in relation to PhD courses that are pre-approved by the PhD administration (Learn more about a research stay abroad).