The midterm evaluation takes place in the middle of the PhD study, which for a full time PhD student will be after 18 months of enrolment.
The midterm evaluation has four elements:
What? | When? | Who? |
An email is sent to the PhD student and main supervisor, advising that it is time for the midterm evaluation. | 2 months before the PhD student's part of the evaluation is due. | The PhD administration |
The PhD student updates his/her PhD plan in MyPhD, writes and uploads the scientific report and answers the evaluation questions. | No later than the due date mentioned in MyPhD | The PhD student |
An evaluator is appointed and time and place for the oral midterm evaluation is decided. | No later than the due date mentioned in MyPhD | The main supervisor |
The main supervisor reads the scientific report, the evaluation and reviews the student's PhD plan. The main supervisor forwards the the scientific report, the student’s part of the evaluation and the pre-snapshot of the PhD plan elements to the evaluator | Right after the PhD student has submitted his/her part of the evaluation and no later than two weeks before the oral evaluation. | The main supervisor |
The oral midterm evaluation is carried out. | No more than two months after the submission of the PhD student's evaluation. | The main supervisor, the evaluator, the PhD student and the co-supervisors |
The midterm evaluation is concluded by the main supervisor by answering the evaluation questions in MyPhD | Immediately after the oral midterm evaluation. | The main supervisor |
| The evaluator forwards the "Form for oral midterm evaluation (PhD)" to the head of the graduate programme with cc’ to the Graduate School. | Immediately after the oral midterm evaluation. | The evaluator |
The scientific report, approximately five pages in total, has to include:
There are no requirements as to font, type size or spacing, but the report needs to be in English. The scientific report has to be uploaded in MyPhD.
The evaluator is appointed by the main supervisor. The main supervisor informs the evaluator of the following:
The evaluator must be at associate professor level or higher and is subject to the rules on disqualification laid down in the Danish Public Administration Act (forvaltningsloven). This means, for instance, that the evaluator must not:
The oral evaluation has to take place no later than two months after the submission of your part of the evaluation and the scientific report.
At the oral evaluation your main supervisor and the evaluator will participate. We also recommend that your co-supervisors participate.
The oral evaluation will start with you presenting your scientific report, the completed PhD plan elements and the completed research activities, ca. 20 minutes.
The main supervisor and the evaluator will ask questions in relation to the following:
In addition, the evaluator has to examine the student and main supervisor in relation to the supervision, including teaching on the subjects of code of conduct, appropriate scientific conduct and the discussion of career planning.
The complete oral evaluation should take around one hour.
The main supervisor and the evaluator decide whether or not the midterm evaluation was satisfactory. You get the result immediately after the oral evaluation.
If the evaluation is passed, the main supervisor’s evaluation will reflect it, when he/she completes the evaluation in MyPhD.
If the evaluation is failed, the main supervisor will conclude the evaluation by expressing concern that the plan might not lead to timely completion or recommend a three month trial period.
It is you and your main supervisor’s responsibility to arrange the date and time for the evaluation, as well as booking a room.
If you are abroad at the time of the evaluation we recommend using Skype or video conference.
The graduate school does not cover any additional expenses in connection with the oral evaluation.
