You can apply for financial support from the Graduate School of Health for participation in residential courses both in Denmark and abroad.
You can get financial support for max. two residential courses during your enrolment period and for max. five ECTS.
The financial support amounts to DKK 2,300 per ECTS (you can be granted financial support that corresponds to max. five ECTS.) and is calculated based on a passed course and assigned ECTS. Meaning, you are informed about the final course grant after you have completed the course.
Travel expenses cannot be reimbursed before you have participated in the course, and you must claim your expenses no later than 14 days after you have received a diploma.
The graduate school can reimburse expenses for travel, accommodation and course fee.
If you are an employee at Aarhus University and have had a personal expense (paid from your personal account) you claim travel reimbursement in RejsUd (au.dk), Aarhus University’s travel and expense system.
If you are employed at Aarhus University and the course originally has been paid from a different project/sag at AU we will have to initiate an internal payment.
Please contact a Projectcontroller at SUND Finance to initiate the internal payment. Find a list of employees at Health Økonomi here.
If you are not employed at Aarhus University, you fill out a travel reimbursement form and send it to PhD.Travel@au.dk along with documentation for all expenses and your grant e-mail. If an external part has paid for your expenses it is possible to settle the expenses through invoice. Please reach out to the Travel team for further guidance.
If you cancel your participation, fail to turn up or don’t pass the course, the application for funding counts in the max. two applications for financial support.
The Graduate School of Health allocates ECTS credits for residential courses based on teaching hours, time spent on home assignments, exam etc. Therefore, we ask you to submit a detailed course programme when applying for approval of a residential course.
The allocated ECTS value might differ from the ECTS value stated in the residential course certificate, since the external institution might use a different calculation model.
At the Graduate School of Health 1 ECTS equals 10 teaching hours including preparation (preparation factor 1,5 hours) for PhD courses.
NB: Non academic scheduled hours and social elements after 18.00 will not be included in the ECTS calculation.
