The online submission of abstracts opens on 15 September 2020 and closes on 1 November 2020.  

You submit your abstract via conference manager by uploading the abstract submission form (mandatory to use!). Please name the file "your name_abstract". 

The maximum number of characters for abstracts is 1,700 (including spaces) Not included is the title, your name and affilitation and co-authors.

When submitting the abstract you are asked to:

• Specify your current year in PhD or whether you are a Researh year or Research honour programme student
• Choose the keyword that best describes your area of research
• Only third year PhD students: Choose your preferred role as “co-chair” or “oral”. Please note, oral presentations are limited and are awarded based on abstract assessment.

You must write the name of your main supervisor, as well as specify which graduate programme (GP) you are enrolled in (GP: Biomedicine, GP: ClinFO (Clinical Medicine, Odontology and Forensic Medicine) or GP: Public Health)

Abstract and abstract book

All PhD students at Health should submit an abstract describing either the results obtained or (for those who have only just started) describing the project. 

Even if you have not had any new results within the last year, you are still expected to participate in the PhD Day and to submit an abstract. Do not reuse an old abstract – rephrase it and give it a new title.

Once the abstract book is available (in January), you can find your session and role (flash talk, poster presentation, oral presentation or chair) by searching for your name. When available, you can find the abstract book in the right sidebar.

Please make sure that your abstract has been approved by the co-authors. The graduate school does not offer proof-reading of abstracts.

This year, Research year students, Research honours programme students and first year PhD students are invited to submit an abstract and give a flash talk. 

How to do a flash talk

The flash talk should be in English and should take no more than 2,5 minutes. After your presentation, there will be 2 minutes for questions. The time limit will be strictly enforced by the chairs.

The presentation should be understandable to non-specialists and it is recommended that you limit your presentation to a maximum of four slides. Besides, an initial slide with your name and affiliation and the title of your presentation is allowed (not included in the maximum of four slides).

If you choose to present your Flash talk without slides, you present a slide with the title, your name and number.

Evaluation

Your presentation will be evaluated by the chairs in order to give you feedback. The chairs will among other things consider the following: 

• Is your talk comprehensible to people outside your research area?
• Are your slides easy to read and comprehend, and do they support your talk?
• Are your aims and hypotheses clear?
• Can you convey the importance and perspectives of your research to the audience?

This year, second year PhD students are requested to submit an abstract and give a poster presentation. 

The posters are divided into groups and each group has one senior chair and one-two co-chairs.

The poster presenter is asked to give a four minutes oral presentation in English followed by two minutes for discussion. 

Poster content and poster presentation

The poster should contain the background for the project, the aim of the project, the methods used, the results that have been obtained and the conclusions.

The content of the poster should be understandable without requiring an oral explanation. Avoid large tables of data. Your poster should encourage discussion, not merely present complex methods and results.

A poster presentation should include a) the background and purpose for the study, b) the main findings, and c) a round off with a conclusion and, if possible, future perspectives.

All posters must be in English.

E-poster session details

• The poster should be used as basis for the short oral presentation
• You present your poster by sharing your screen
• Since you share your screen, your poster should be “fitted” to the screen – i.e. in the format 16-9 or horizontal
• The font size should be so it can be read if you print it on a A4 paper (font size 12 on A4 paper)
• You are welcome to zoom in and out on your poster during the presentation and use animations and the like – but please be aware that you poster must only be one slide
• Poster number, poster-session as well as links for each poster group will be announced on this website during December and January

Evaluation

The chairs will be asked to evaluate the poster presentations in order to give you feedback on your presentation. The chairs will, among other things, consider the following: 

• Intelligibility to someone outside your field
• Layout (relation between text and illustrations)
• Clarity (purpose, hypothesis)
• Logical presentation
• The stage of the presenter's PhD project will be taken into account

A selection of the submitted abstracts is chosen for oral presentation. If your abstract is chosen, you will receive a notification from the Organizing Committee or the PhD administration.

The selection of abstracts for oral presentations on PhD Day will be assessed based on the level of adherence to IMRAD structure of the abstract and how clearly the study is communicated in the abstract. IMRAD is an acronym for Introduction, Methods, Results, and Discussion

There are 10 minutes for the presentation in English followed by five minutes for questions. The presentation should correspond to a presentation given at a conference.

The presentation should be understandable to non-specialists and it is recommended that you limit your presentation to a maximum of ten slides.

Evaluation

Session chairs will evaluate your presentation in order to give you feedback. The chair will, among other things consider the following: 

• The presentation is comprehensible to people outside the research area
• Slides are easy to read and comprehend
• The relationship between presentation and illustrations is obvious
• Slides support the presentation
• The purpose of the presentation (hypothesis) is clear
• The content is presented in a logical sequence (progression)
• The conclusion is unambiguous

Oral session

Two senior chairs and one co-chair (3^rd year PhD student) will be assigned to each of the oral sessions. Selected  3^rd year PhD students present their work followed by questions from the chairs and other listeners. By the end of a presentation, the chairs are asked to give a short oral feedback. Please find more information in the instructions.

Poster session

One senior chair and one-two co-chairs (3^rd year PhD students) will be assigned to each of the poster sessions. The PhD students will present their work followed by questions from the chairs and other listeners. By the end of a presentation, the chairs are asked to give a short oral feedback. Please find more information in the instructions.

Flash talk session

One senior chair and one-two co-chairs (3^rd year PhD students) will be assigned to each of the flash talk sessions. The PhD/research year/ research/ honours programme students will present their work followed by questions from the chais and other listeners. By the end of a presentation, the chairs are asked to give a short oral feedback. Please find more information in the instructions.