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External courses

If you need to attend a course on a specific topic not covered by the Graduate School of Health, you are welcome to attend courses offered by external institutions. 

All courses not included in the Course Calendar are defined as external courses.

In order to receive ECTS credits for an external course, you must apply the graduate school for approval of the given course.

Case processing can take up to 4 weeks.

How to apply for approval of external courses

Approval of course after completion

If you would like to include an external course in your PhD Planner, you must use the form "Apply for approval" to submit the following after you have completed the course:

  1. An application form (upload as PDF) signed by your main supervisor to confirm that the course is relevant to your PhD project. Download application form.
  2. Documentation (upload as PDF) that shows correspondence to a course at PhD level (if the applicant does not meet this requirement, the graduate school administration will reject the application)
  3. A detailed course programme  (upload as PDF)   with precise hour intervals for each course subject (lectures, exam, obligatory home assignments etc.)
  4. A detailed course description  (upload as PDF)  defining the target group, the course activities etc.
  5. A course diploma (upload as PDF) (or other confirmation of completion issued by the responsible institution/person)

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Approval of course prior to course attendance (pre-approval)

You are able to apply for a pre-approval of an external course in the following cases:

  • If there is doubt about the level or relevance of the course
  • If you are going to attend a course during your longer stay abroad (duration of minimum one month) and wish to apply for financial support.

If you would like to get an external course pre-approved, you must use the form "Apply for pre-approval" to submit the following prior to course attendance:

  1. An application form signed by your main supervisor to confirm that the course is relevant to your PhD project. Download application form.
  2. A detailed course description
  3. A draft course programme

Once the graduate school has pre-approved your external course, you are guaranteed ECTS accreditation for the given course.

Re-submit your application for approval after you have completed the external course in order to get the ECTS accreditation (see above). Use the form  "Apply for approval"

External online courses

Due to the COVID-19 situation, we have made it easier for you to find online courses.
Below you find a list of online courses provided by some of our partner institutions in the NorDoc network   

Online courses available in the NorDoc network

Course title

From

To

Institution

NEUBM-610 Big questions in neuroscience and current limits of knowledge 02-09-2019 29-04-2020 University of Helsinki
MED-824 An Introduction to Sleep and Circadian Neurobiology   15-02-2020 31-05-2020 University of Helsinki
Imaging in Neuroscience: with a Focus on MEG and EEG Methods 14-04-2020 28-04-2020 Karolinska Instituttet
Present your research 20-04-2020 24-04-2020 Karolinska Institutet
Longitudinal Data Analysis - Classical and Modern Statistical Methods 04-05-2020 15-05-2020 Karolinska Instituttet
NEU-511 Systems and cognitive neuroscience 11-05-2020  29-05-2020 University of Helsinki
CCBIO904 Biomarkers and Tumor Biology in Clinical Practice     25-05-2020 27-05-2020 University of Bergen and Centre for Cancer Biomarkers     
Present your research 25-05-2020 29-05-2020 Karolinska Instituttet
DPDR-302 Reporter Systems in Drug Research –Focus on imaging 05-06-2020 11-06-2020 University of Helsinki
CCBIO908 Scientific Writing & Communication Seminar     08-06-2020 11-06-2020 University of Bergen and Centre for Cancer Biomarkers    
Present your research! 22-06-2020 26-06-2020 Karolinska Instituttet
NEUBM-702 Public outreach in neuroscience  Flexible University of Helsinki
Function A - to carry out minor procedures on laboratory animals On demand Karolinska Instituttet
Swedish Law and Ethics on the Protection of Laboratory Animals, On demand Karolinska Instituttet
Swedish Law and Ethics on the Protection of Laboratory Animals - Theory On demand Karolinska Instituttet

Which courses can be accredited?

The graduate school will normally be able to approve courses included in the following categories:

Category

Additional condition for approval

Courses at PhD level offered by other health science faculties

 

Courses at PhD level offered by other faculties

Only if the course has direct relevance to the PhD project

PhD courses completed before enrolment in the PhD programme

Only if the course has direct relevance to the PhD project and is completed no more than two years before enrolment (learn about credit transfer)

PhD courses taken during a Research Year or in connection with enrolment in the PhD programme

 

Courses taken in connection with the medical specialist training programme (“Speciallægeuddannelsen”), e.g. A-courses

 

University courses at a Master's degree level

 

Only up to a max of 10 ECTS credits under the following conditions:

If the course has been concluded with an exam

If the course has not been included in the PhD student's Master's Degree, and

If the main supervisor can confirm that the Master's degree course is relevant to the PhD project

Online based PhD courses

 

Only under the following conditions:

If the course has been pre-approved* by the graduate school, and

If the student has successfully completed the concluding exam/assignment

* Except courses from Coursera, as the total platform has already been approved. Simply apply for approval once the course is completed.

Network activities and annual meetings including activities similar to courses

Only under the following conditions:

If activities similar to course activity are included (e.g. workshops, group work, educational sessions etc.)

If the main supervisor can confirm that the activity is relevant to the PhD project

 

Conferences and congresses

Only under the following conditions (as of 1 May 2018):

Find the conditions at the site "About the graduate school courses". 

You do not need to apply for an approval; simply update your Planner and upload documentation for participation.

Allocation of ECTS credits

The Graduate School of Health allocates ECTS credits for external courses based on teaching hours, time spent on home assignments, exam etc. Therefore, we ask you to submit a detailed course programme when applying for approval of an external course.

The allocated ECTS value might differ from the ECTS value stated in the external course certificate, since the external institution might use a different calculation model. At the Graduate School of Health, one ECTS credit equals 25 working hours.

Acknowledgement of ECTS accreditation

There are a few exceptions to the above procedure:

  • We accept ECTS credits for PhD courses taken at health science faculties in Copenhagen (UCPH) and Odense (SDU) without any further assessment.
  • Likewise, we accept ECTS credits for PhD courses taken at other faculties and national universities without further assessment.
  • We also accept ECTS credits for Master’s Degree courses offered by Aarhus University without further assessment.

The approval procedure however remains the same.

Updating your PhD plan

Upon receiving approval and ECTS credits from the PhD administration for your participation in an external course, you must update your PhD plan in the PhD Planner.

If you need guidance, please see our guide on how to update your PhD Plan.

How to finance external courses

Your PhD study fee covers only courses offered by the graduate school (available in the Course Calendar). Therefore, you are personally (or via your department, section etc.) responsible for financing your external courses, including transport costs, administration fees and materials.

Open Market for PhD courses in Denmark

All PhD students at Health, Aarhus University are able to participate free of charge in courses offered by other partners of the “Open Market Agreement for PhD courses in Denmark” (primarily Danish graduate schools, from e.g. University of Copenhagen, University of Southern Denmark, Aalborg University). 

You can find all PhD courses included in the agreement in the national PhD course database.

Financial support for some external courses abroad

As a rule of thumb, you are responsible for financing your external courses - both national and international courses.

However, you can apply for financial support in connection with attending external courses abroad, if you attend an external course according to one of the following conditions:

  • Courses offered in a formalised collaboration between the Graduate School of Health and universities abroad (see "International course collaboration"). The graduate school will be able to cover the study fees of these courses, including transport costs and accommodation costs. Courses in a formalised collaboration do not need a pre-approval.
  • Courses via NorDoc Partners (2019 and 2020, special rules apply)
  • Courses during your longer research stay abroad. The graduate school will be able to cover costs in relation to PhD courses that are pre-approved by the PhD administration (Learn more about a research stay abroad and how to apply for funding). Make sure to get a pre-approval before applying for funding.

You may submit applications to the graduate school no later than 14 days before attending the course/leaving for your stay abroad.

The graduate school can grant a maximum of DKK 60,000 during your enrolment period. This includes a maximum of DKK 10,000 per month. However, the maximum of DKK 10,000 per month can be exceeded if one of the above conditions are met.